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Application for Administrative Special Event Permit

2. APPLICATION FOR ADMINISTRATIVE SPECIAL EVENT PERMIT

   The Administrative Special Event Permit Application (as per Municipal Code 17.32.010) MUST be completed and submitted to the Recreation Department no less than 30-days prior to your event. Applications not submitted within the timeframe may not be granted approval. Please refer to the Special Event Permit Manual for information on completing the application or planning your event. This application DOES NOT constitute a valid permit until approved by the Recreation Department and/or the Town Council.

   The Administrative Special Event Permit Application (as per Municipal Code 17.32.010) MUST be completed and submitted to the Recreation Department no less than 30-days prior to your event. Applications not submitted within the timeframe may not be granted approval. Please refer to the Special Event Permit Manual for information on completing the application or planning your event. This application DOES NOT constitute a valid permit until approved by the Recreation Department and/or the Town Council.

4. Event Name*

5. Event Date(s)*

7. APPLICANT CONTACT DETAILS

9. Date of Application*

10. Name of Applicant or Agent (Corporate Name)*

12. Applicant Email Address*

13. Phone #*

15. Non-Profit ID Number (if applicable)

17. Mailing Address

19. Street or PO Box*

21. City*

22. State*

23. Zip*

27. CHECK ALL THAT APPLY TO YOUR SPECIAL EVENT*

    1. Traffic control required
    2. Equipment/vehicle staging on-site or off-site
    3. Use of Town of Mammoth Lakes streets or right-of-ways (closures, cones, MLPD, etc)
    4. On street and/or venue parking
    5. Police, Fire or other municipal agency participation
    6. Over 250 attendees at one time
    7. Sales events, sidewalk sales, parking lot sales
    8. Tents and/or semi-permanent structures utilized
    9. Alcohol and/or food service
    10. 12-24 hour event duration with single or multiple event sites
    11. Adjacent to residential property
    12. Use of amplified music and/or entertainment
    13. Waste/recycling collection
    14. Wildlife Management

31. EVENT OVERVIEW

33. Name & Physical Address of Event*

35. Event Website Address (if applicable)

37. Days of Operation*

    1. Monday
    2. Tuesday
    3. Wednesday
    4. Thursday
    5. Friday
    6. Saturday
    7. Sunday

38. Hours of Operation*

    Please list operating hours for EACH day

40. Admission*

    1. FREE
    2. Donation
    3. Daily Fee
    4. Multi-Day Fee

41. If daily fee or multi-day fee applies, please list the fees here

43. Location(s)*

45. Expected Attendance

47. Per Day*

48. At One Time*

50. Set-up/Assembly

52. Date*

53. Start Time*

55. Break Down/Dismantle

57. Date*

58. Completion Time*

60. On Site Coordinator Name*

61. Cell #*

63. Power Requirements

65. Purpose*

67. Source*

69. Lighting

71. Type(s)*

73. Identified on Site Plan?*

    1. Yes

    1. No

75. Amplification*

    1. Pre-Recorded Music
    2. Live Music
    3. Speeches
    4. Dancing/DJ
    5. None

77. Special Event Banner

    1. Yes
    2. No

    All requests are on a first come first serve basis. You are responsible for set up and tear down on your specified dates. Posted at the corner of Old Mammoth and Main St.

78. Special Event Banner Set Up
    Special Event Banner Set Up

80. Special Event Banner Take Down
    Special Event Banner Take Down

82. EVENT DESCRIPTION

    Use the "Browse" buttons below to attach your event operating plan and site plan. Plan should include a detailed site map, event schedule, location(s), times, entertainment, staffing plan, traffic/parking/transit plan, emergency/medical plan, wildlife/trash management, marketing, and other pertinent event information. The Parks & Recreation Department has created a document to assist you with creating your operating plan. Please follow the link below, fill out the document entirely, save to your computer and attach to this application.

    Use the "Browse" buttons below to attach your event operating plan and site plan. Plan should include a detailed site map, event schedule, location(s), times, entertainment, staffing plan, traffic/parking/transit plan, emergency/medical plan, wildlife/trash management, marketing, and other pertinent event information. The Parks & Recreation Department has created a document to assist you with creating your operating plan. Please follow the link below, fill out the document entirely, save to your computer and attach to this application.

84. Event Operation Plan & Site Plan

    Click here to download Event Operation Plan & Site Plan Form

86. Operating Plan

    Due 30 days prior to your event.

87. Site Plan

    Due 30 days prior to your event.

89. Special Event Equipment Use Application

    Special Event Equipment Use Application

    Please follow the link and complete the form at least 30 days prior to your event. The link to this form can also be found on the Special Event Permit Process homepage. The Equipment Use Application also requires the submission of a $250 damage deposit. Please read application form for more information on deposit and use regulations.

93. SUPPORTING DOCUMENTS

    The following supporting documents are due to the Parks & Recreation Department at least 7 days prior to your event. Please check the box next to any documents that you have already submitted or would like to attach to this application (file upload option available below). For any documents you are not able to attach at this time, please email copies to Stu (sbrown@townofmammothlakes.ca.gov) or drop a hard copy at the Town offices above Giovanni's. Supporting documents must be submitted AT LEAST 7 days prior to your event. Failure to do so may result in denial of your permit request.

    1. Standard Event Fee - $190
    2. Property Owner Notification Information and/or Paid Advertising Plan
    3. Property Owner and/or Agency Approval Letters/Permits
    4. Insurance Certificates (naming the Town of Mammoth Lakes as an Additional Insured, plus an additional Insurance Endorsement)
    5. ABC License (if applicable)
    6. Mono County Environmental Health Department Permit(s) (if applicable)
    7. Wildlife Management Event Vendor Recommendations Form (see below for copy of form)

95. Wildlife Management Event Vendor Recommendation Form

    Click here to download form.

97. Property Owner Notification Information and/or Paid Advertising Plan

98. Property Owner Notification Information and/or Paid Advertising Plan

100. Agency Approval Letters/Permits

101. Agency Approval Letters/Permits

103. Insurance Certificates/Insurance Endorsement

104. Insurance Certificates/Insurance Endorsement

106. ABC License

108. Mono County Environmental Health Department Permit

109. Mono County Environmental Health Department Permit

111. Wildlife Management Event Vendor Recommendation Form

112. Other Supporting Documentation

114. Other Supporting Documentation

118. ACKNOWLEDGEMENT *

     I understand that this application is a request only, and approval is only granted once all applicable forms/supporting documentation has been submitted to the Parks & Recreation Department. Failure to submit accurate, complete, or required information may result in the denial of your permit request. If not submitted here, you also agree to submit all supporting documentation at least 7 days prior to your event start date.

     1. I agree to and understand the conditions listed
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120. 1. Receive email copy
121. Email address

     This field is not part of the form submission.

122. Submit

* indicates a required field